Ask this 1 Question to save you thousands on your hotel AV bill
Imagine for a moment you’ve secured your venue for your event. Waiting for you in your inbox is the hotel’s AV contract for you to review and sign. You print it out and almost immediately your eyes cross – it’s full of legalese and confusing terms…
One clause included something called a “facility patch fee”. You call the AV company to understand what this fee is and they explain that it’s for an 8-hr per day liaison supervisor. Someone whose sole job is to ensure that your event goes smoothly with your own contracted outside AV vendor. They’ll be there to oversee the load-in and to protect the hotel’s liability.
Why would you pay thousands of dollars for someone who is going to oversee someone you’ve hired, you trust and is fully insured? Most people don’t question fees like this, but the good news is that most of these fees are negotiable.
In just one short phone call we helped our client save $10,000 on this fee. Ten. Thousand. Dollars.
So, would you like to save thousands off of your next venue AV bill?
Here’s 1 question you can start with:
“Is this an AV Union venue?”
Union fees are one of the most overlooked fees in hotel contract negotiations…and can they ever add up. In fact, union fees are often undefined in contracts, leaving many event planners in utter shock when the final bill rolls in. Asking for full disclosure on these fees help you lock-in rates and avoid potentially inflated prices. In fact, if your venue uses union labour, ask for fixed rates. This one request alone can save you thousands.
